LOSS CALCULATOR

AI maturity
assessment

Current AI effectiveness

Identify productivity leakages

Areas for improvement

Learn my score.

What could an extra 10 hours a week from multiple employees bring the business?

Complete the questionnaire (20-questions) to receive your FREE AI maturity audit.

Each report is individually prepared for you in order to demonstrate the AI effectiveness of your business.

Section 1: Identifying Time Leaks (The "Low-Hanging Fruit")

1. Administrative Heavy Lifting: On a scale of 1–10, how much of your team's day is spent on "busy work" (data entry, scheduling, filing, summarizing meetings)?

Less than an hour a day, we have streamlined the work using AI

Between one to four hours a day

More than four hours a day

2. Inbox Overload: How many hours a day do key staff spend drafting repetitive emails (client inquiries, follow-ups, or internal updates)?

Less than an hour a day, much of this is done using templated or AI

Between one to four hours a day

More than four hours a day

3. The "Meeting Tax": How many hours per week does your leadership team spend in meetings? Are these meetings transcribed, searchable, and turned into action items automatically?

Less than three hours a week

Between three to five hours a week

More than five hours a week

Section 2: Content & Communication (The "Growth Engine")

4. Content Bottlenecks: Which best describes your status for posting more on social media/newsletters? (e.g., No time, "Blank Page" syndrome, High agency costs).

We regularly have content creation automated using AI platforms

We develop manual content to post/send ad-hoc or semi-regularly

We don’t have time to engage with more content on social media/newsletters

5. Brand Consistency: If three different employees individually wrote a LinkedIn post for the company today, which would be most accurate?

All three would be very consistent and on point for our brand

There would be some consistency

Unfortunately, the post would likely not be very consistent between the three

6. Knowledge Retrieval: How long does it take a new employee to find a specific policy, past contract, or technical procedure in your internal files?

Very quickly, all data is well organised and easy to access

After some navigation, the new employee would find their way

They would need to ask another employee how to find the correct information

7. Stakeholder engagement: How do you update customers/stakeholders on shipment status?

An AI agent monitors the carrier API and pushes real-time updates to the client dashboard

We send manual status updates at key milestones (shipped, arrived).

We wait for them to ask, then check a carrier website and email them back.

8. Supplier Engagement: How do you handle supplier inquiries (RFQs and Pro-Formas)?

AI drafts the RFQ or response based on current inventory needs and supplier history

We use "Copy & Paste" templates but still have to fill in the variables

Each email is drafted from scratch by a staff member

Section 3: Operations & Data (The "Scalability" Check)

9. Software Stack: Do your top 3 tools used daily (e.g., Excel, Salesforce, Slack) "talk" to each other automatically?

Yes, we have linked all our key tools to transfer data seamlessly

Some tools have integrated with another, but mostly not automated

Not at all – all data is manually moved from one application to another when needed

10. Contract/Document Review: Does an employee have to read every page of every incoming document to find key dates, prices, or clauses?

No, we have integrated an AI platform to summarise and deliver the key message

Sometimes we use AI to summarise documents for a quicker process

Yes, all documents are read by an employee to understand what is involved

11. Customer Response Time: What is your average lead response time? Could an AI agent handle 80% of those initial "Discovery" questions instantly?

Instant, we have automated responses using an AI agent and only step in when needed

We respond within 24 hours of a lead being generated

We get around to it when we can, usually more than 24 hours later

12. Data Processing: How are your Commercial Invoices and Packing Lists processed?

Data is extracted via AI and synced to our systems with 95%+ accuracy

We use basic OCR (Optical Character Recognition), but a human still has to fix 50% of the data

A staff member types data from PDFs into our ERP/Spreadsheet

13. HS Classification: How do you manage HS Code (Harmonized System) classification?

Our system suggests HS codes based on product descriptions and historical data

We use an online search tool for every individual item

By memory, manually search a PDF or rely on the supplier's code

14. Data Storage: Where are your shipping documents stored for compliance?

AI-indexed cloud storage where we can ask, "Show me all invoices for Solar Panels from 2023"

All in one place (Dropbox/Drive), but searching for specific data inside them is hard

Folders on desktops, paper files, and buried in email threads

Section 4: Risk & Culture (The "Safety" Check)

15. Shadow AI: Are your employees currently using ChatGPT or Claude on their personal accounts for work?

They shouldn’t be, we have a policy they can’t upload company data into personal AI accounts

I don’t know, maybe, probably

16. Data Security: Do you have a formal policy on what company data can and cannot be entered into public AI models?

Yes

Sort of

17. Internal Auditing: How do you audit your shipments for "Discrepancy Risks"?

AI cross-references the Invoice vs. Packing List vs. Bill of Lading to flag errors before they hit the customs broker

A human looks at the paperwork right before the customs filing

We do randomised checks and hope the rest are correct

17. Internal Auditing: How do you audit your shipments for "Discrepancy Risks"?

AI cross-references the Invoice vs. Packing List vs. Bill of Lading to flag errors before they hit the customs broker

A human looks at the paperwork right before the customs filing

We do randomised checks and hope the rest are correct

Section 5: Global & Geopolitical Risks (Covering Volatility)

18. Tariff Volatility: How do you stay updated on 2026 Tariff changes or Trade Regulations?

We have a "Trade Pulse" AI that monitors regulatory changes and flags impacted SKUs

We read trade journals and try to update our internal lists manually

We wait until a broker tells us a shipment is flagged

19. Currency Exposure: What is the typical annual value paid/received in non-AUD currencies?

Less than $1 million

Between $1 million and $10 million

Greater than $10 million

20. Currency Risk Management: How do you manage currency market volatility?

Currency risk is hedged through a specialised non-bank provider

Currency risk is hedged; however, it is done with our transactional bank

The currency risk is not managed; payments are dealt at the market/spot rate

Section 6: Contact Details

Name

Organisation

Position

Phone